HR Administration Coordinator H/F

Since 2002, Median Technologies has been expanding the boundaries of the identification, interpretation, analysis and reporting of imaging data in the medical world. Our core activity is to develop advanced imaging software solutions and platforms for clinical drug development in oncology, diagnostic support, and cancer patient care. Our software solutions improve the management of cancer patients by helping to better identify pathologies, develop and select patient-specific therapies (precision medicine).

The company employs a highly-qualified team and leverages its scientific, technical, medical, and regulatory expertise to develop innovative medical imaging analysis software based on Artificial Intelligence, cloud computing and big data. We are driven by our core values that are essential to us. These values define who we are, what we do, the way we do it, and what we, as Median, aspire to:
• Leading innovation with purpose
• Committing to quality in all we do
• Supporting our customers in achieving their goals
• Always remembering to put the patient first

Today, we are a team of more than 220 people spread worldwide in the US, Europe and China. Our company is growing in a fulfilling international and multicultural environment.

Integrated in the Human Resources Department, under the supervision of the Chief of Human Resources and Administration officer, the HR Administration Partner is responsible for onboarding, staff administration and outboarding activities for Median Technologies. SIRH support worldwide.

• Prepare and supervise onboarding activities
  • Integration of hired candidates (red carpet)

• Staff administration:
• • Prepare work contracts, and ensure full staff integration in all HR systems.
  • Responsible for preparing necessary amendments to employee's contracts, and maintaining up-to-date comprehensive employee personnel records for employees. Update ADP on all administration topics except on salary topics.
  • Follow up of changes in employee’s file
  • Health visits follow up
  • Health plan registration
  • Update of job descriptions and resumes in Master Control
  • Remote working management
  • Follow up trial period
  • Follow up professional cars : edit convention and calculate indemnity
  • Communicate changes to Median Staff
  • Remove documents from employee files after 1st payslip (GDPR)
  • Provide information to staff concerning administration and legal matters and maintain personnel databases with updated and accurate information.

• Backup on payroll management when Payroll & Training Manager is absent
  Communicate payroll information to integrate
• Backup on training management when Payroll & Training Manager is absent

• Prepare and supervise outboarding activities :
  • Manage resignation
  • Send FORMER to Admin/IT
  • Remove documents from employee files (GDPR)
• Manage work permit process : collect, follow up, work authorization request
• General support for specific HR projects

• Education: Bachelor level
• Experience: Minimum 3 years of similar professional experience or specific previous experience in Human Resources
• Additional requirements:
  • Proficiency in MS Office
  • Skills: Strong organizational and planning skills, autonomous, team spirit, proactiveness, detail oriented, excellent presentation, deadline management and confidentiality data management.
  • Oral and written communication skills.
  • Curious to learn new things.
  • Ability to take up new challenges and to adapt easily.
  • Bilingual English with a stay abroad preferably